Terms and conditions for private limousine and private transfer services by Cairns Port Douglas Shuttle.

We've transported 1000's of passengers since we started five years ago and everything goes pretty smoothly, but like all businesses we need to have our T&Cs. Transfer services delivered by pauljackson.biz ABN 22 176 963 108 trading as Cairns Port Douglas Shuttle aim to collect and deliver transiting passengers on time and according to the booking confirmation. All staff and drivers are working towards that goal.

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Quick summary T&Cs first:
  • COVID SAFE TRAVEL PROCEDURES
  • All Australian Consumer Law (Queensland) rights and guarantees apply. 
  • We recommend all passengers have travel insurance to cover any costs resulting in any unexpected delays in transit, or for any other loss associated with their travel.​
  • Payments are processed by either the Cairns Port Douglas Shuttle affiliate you are allocated to when using our book and pay forms, OR by Cairns Port Douglas Shuttle when using our quote first and then pay system. Either way you receive a  Cairns Port Douglas Shuttle approved booking reference and at all times can contact us direct with any enquiry about your booking to organise a refund (subject to cancel fees) or to change travel dates.

Longer T&Cs below:

A. Being contactable on your phone is an important part of travel. Passengers can help the efficient flow and minimisation of delays by being contactable.
  1. All important transfer details are on the booking confirmation sent to you once you've paid, including the direct phone number of your limousine (or iMax, HiAce or Coaster for larger private transfer groups) together with your booking reference number. Please keep this booking reference available to you for any enquiry.
  2. Please ensure your mobile phone is on as soon as you are allowed in Cairns or within the terminal and proceed direct to the baggage claim or arrivals hall areas. Please try and make contact with our driver and let them know you have arrived and are getting your bags. If the driver is not visible, collect your bags and wait at the nominated baggage claim carousel as that is where our driver will arrive OR contact the phone number on your bookings confirmation after you have your bags. 
  3. There is no need to reconfirm your arrival into Cairns once your transfer has been booked. All booked arrivals are automatically scheduled for pick up once your limousine confirmation has been emailed to you.

B: Contact tracing (updated 2 June 2020).
  1. As a natural occurring consequence of any booking we maintain a manifest of peoples names, contact email and phone number. If these are requested by  Queensland Government Health Agencies Only  as part of contact tracing we will provide details for that purpose only. 


C. Payment in full to secure booking.

  1. Payment needs to be made in full to secure your booking. Confirmations will rarely be issued (at our discretion) if payment has not been received.  Bookings where passengers pay by cash to driver can be arranged but need to be organised in advance directly with our office.
  2. Advice that payment has been made by online banking is not sufficient for us to book your limousine and issue documents UNLESS we are sent a copy of the online payment receipt. This is particularly important during weekends and for bookings made less than 24 hours where online payment will not reach us before your transfer.

D. Online booking under 24 hours before travel not always possible.

If using our book and pay form to book for your limousine service less than 24 hours before travel your booking may not be processed. We will turn your booking around ASAP within standard business hours of 8am to 6pm daily. You will always be advised if your booking is either successful or unsuccessful. Your credit card will not be charged if your booking is not processed. 

E. Liability limited to refund of transfer cost or redelivery of service.

All Australian Consumer Law (Queensland) rights and guarantees apply. All passengers should note the maximum liability and remedy for any dispute regarding our transfer service is the cost of the transfer provided. No liability is accepted by Cairns Port Douglas Shuttle for any greater amount or any other loss or consequential loss such as the cost of airfares, accommodation costs, labour costs, missed wages or income or any other loss whatsoever resulting from any delays (for example but not limited to) delays caused by accidents, landslips, inundations or roadworks which close the Captain Cook Highway, or any unforeseen circumstance which prevents the limousine from gaining access to the airport or gaining access before a flight check in has closed or any other accidents which affect the delivery of the private transfer service. Additionally no other liability beyond refund or redelivery of service is accepted by Cairns Port Douglas Shuttle for any loss, or any claim made, whatsoever, against any affiliate service providing contracted services to Cairns Port Douglas Shuttle.


F. Cancellation fees. Timely communication can help you get a refund, and help the shuttle company manage its bookings and staffing.
 
 
  1. To secure any refund less cancellation fee, cancel requests must be made at least 24 hours prior to travel time in writing by email or phone.
  2. Cancellation of private transfer more than 24 hours before travel is $30 for one way private transfer, and $50 for return. Cancellation of any private transfer less than 24 hours before travel is $100 fee to cover the cost of the dedicated vehicle allocated to your group.
  3. 100% credits can be issued for travel with 12 months, if credit is requested more than 48 hours before travel. You will keep your same travel reference. If canceling a credit once issued, the same cancel fees and process above in 2-4 applies..
  4. We make refunds by the same method as payment.
  5. Passengers at the airport who do not make themselves known to the driver by the time their flight has cleared or who are not at a designated point of meeting at the time arranged, and are not contactable on their nominated phone will be regarded as a NO SHOW and no refund will be made if the limousine must leave for another booking. For passengers who are non contactable and later make contact we will endeavour (but are under no obligation) to transfer you if possible, but this will likely involve extra costs. We will work closely with you at all times to ensure your satisfaction with our service, and request your assistance by complying with these terms and conditions.

G. Delays or frustrations to service delivery can happen. Events beyond everyone's control may cause a delay, but the goal is to minimise any delay for passengers.

The most likely scenario we've encountered over the past five years is that the Captain Cook Highway may close without notice (sometimes for several hours) if there is a fatality or multi-car traffic accident on the road. This impacts vehicles transiting between Port Douglas and Cairns, and does happen from time to time. This is one reason we always target leaving Port Douglas 3.0 hours before scheduled flight departure, and earlier for international flights or flights with earlier check.  We also recommend passengers have the potential to leave earlier if needed. For example if there is a road closure, shuttles can access Cairns via the inland highway via Mareeba which takes an extra hour (2 hours travel instead of 1 hour travel).

All transiting passengers can help alleviate delay issues by being actively contactable on the mobile number indicated on the booking form when the booking was made. On arrival please have your mobile phone switched on as soon as allowed at Cairns Airport, and on departure for several hours before collection in Port Douglas. By being actively contactable - including checking for missed calls or text messages - your assistance will help our service minimise delays and manage unforeseen circumstances. Our top priority is to collect you and get you to your destination safely and on time.  By being contactable - passengers are able to help the process.

  1. Summary point is that as with any airport shuttle connection there are potentially multiple events that could cause delays such as late or early flight arrivals. 
  2. Transfer services may be affected by any pick up or drop off changes implemented by Cairns Airport, and these are beyond our control.
  3. If through circumstances beyond our control we are unable to transfer you we will seek to arrange alternative transport for you at no additional cost. 
  4. For delays caused by circumstances within our control the maximum liability and remedy for any dispute regarding this transfer service is the cost of the transfer provided.
  5. It is standard practice for any transfer company operating at Cairns Airport to monitor incoming flights as planes can arrive early or late.

H. Safety. Please obey Australian traffic regulations and driver safety advice.

  1. 100% of passengers, including all children, must wear a seat belt. Failure of any passenger to wear a seat belt means the vehicle will not move.
  2. All vehicles associated with this booking service are equipped with safety belts. Child seats are available and can be installed if booked at the time of your booking. All vehicles must comply with Queensland Transport authority's rules and are regularly checked by that authority for compliance. 
  3. All drivers are experienced drivers who must have Queensland Transport issued Drivers Authority (DA) to transfer fare paying passengers. This DA issued by Queensland Transport ensures a driver has passed a medical exam, eye examination and criminal records check. Drivers must also hold an upgraded Queensland drivers license for either LR (Light Rigid) or MR (Medium Rigid) vehicle - depending on the vehicle they are driving.

I. Pick up and drop off points / pick up delays- sometimes the bus cannot access a street with no turning or a gate with no key code.
  1. Due to the design and access issues of some streets or accommodation we may not be able to enter some areas of Murphy Street, some gated real estate and similiar tight access properties where there is no turning option for our vehicles when used together with a luggae trailer. These drop off and pickup are then available only at the street corner, front gate or nearest practical access point.  
  2. Our vehicles are prevented from entering unsealed roads due to insurance and damage liability issues.

Thank you for reading. Your help and understanding helps our Cairns Airport to Port Douglas shuttle transfer service, and affiliated drivers, transport you to your holiday in far north Queensland.  

Legals

When we offer a quote or provide a transfer service these terms and conditions (T&Cs) are applicable to any and all bookings made or subsequently made.  A link to these T&Cs is linked from emailed confirmation docs, and our book and pay form. It is the responsibility of any travelling passenger to be aware of these terms and conditions related to our service.

These terms and conditions form the entire agreement between Cairns Port Douglas Shuttle and any travelling passenger. No additional terms, conditions or warranties may be implied into this agreement unless required by statute in the State of Queensland, or as required under Australian Consumer Law (Queensland) rights and guarantees which apply here.

Updated August 2020.

Privacy

The privacy of your customer data, orders and credit cards are important to us. We will not disclose or sell your customer data to any third party. We will only send you email newsletters if you explicitly opt in.

Credit card details are not stored anywhere on our servers nor in our premises. Your credit card details are processed in real time by an independent payment gateway authorised by our bank, using secure encryption.

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